United Nations Assistance Mission in Afghanistan

岗位领域：行政人力 工作性质：长期工作

学历要求：本科及以上 岗位职级：其他

工作地点：Kuwait 截止日期：30 September , 2017

岗位信息网址：https://careers.un.org/lbw/jobdetail.aspx?id=85841

Special Notice

Extension of the appointment is subject to Extension of the mandate and/or the availability of

the funds.- Staff members are subject to the authority of the Secretary-General and to

assignment by him or her. In this context, all staff are expected to move periodically to new

functions in their careers in accordance with established rules and procedures.

Org. Setting and Reporting

This position is located in Kuwait Joint Support Office. The Human Resources Assistant will be based in Kuwait. The Human Resources Assistant will report to the Human Resources Officer.

Responsibilities

Within limits of delegated authority, the Human Resources Assistant FS-5 will carry out the following duties: (These duties are generic and may not be performed by all Human Resources Assistants at FS-5 level ).

RECRUITMENT AND STAFF SELECTION:

Reviews job openings in consultation with hiring managers, ensuring that the evaluation criteria and responsibilities are in line with the approved or classified documents.

Assists with forecasting and identifying vacancies, preparing job openings, reviewing and screening of candidates.

Assists in conducting preliminary reviews, prepares and submits recruitment cases to (Field) Central Review Bodies.

Participates in the selection of candidates; including conducting roster searches for applicants and identifying short-lists of candidates, evaluating and screening applications, generating personal history profiles of candidates, facilitating the interview process and acting as ex-officio.

Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verification, ensuring the completion of recruitment

formalities, calculating salaries and related benefits, preparing and dispatching offers of appointments and Statement of Emoluments.

Maintains job opening files, ensuring closure of job openings in HRIS upon completion of selection.

Prepares recruitment status reports for use by management.

ADMINISTRATION OF ENTITLEMENT AND BENEFITS:

Supervises and monitors the work of Human Resources Assistants at the lower level in carrying out all human resources transactions including but not limited to approving personnel actions in HRIS and related HR transactions and maintenance of staffing tables.

Receives and reviews grievances and complaints related to entitlements and benefits, assessing and evaluating the merit of each case and making recommendations for resolution; Reviews and processes entitlements and benefits related actions, making appropriate recommendations where exception is required.

Provides advice to staff as first point of contact regarding interpretation and application of policies, regulations and rules concerning conditions of service,entitlements and benefits.

Administers and provides advice on salaries and related benefits and travel entitlements.

Determines benefits and entitlements for staff on the basis of contractual status in line with Staff Rules and Regulations, preparing justifications for exceptions for review by the Chief Human Resources Officer before submission to the Headquarters;

Inducts newly recruited staff members by briefing them on administrative formalities, conditions of service, entitlements and benefits.

Approves personnel related actions in HRIS within authority delegated to the mission;

Assists in resolving complex HR related issues and problems by conducting necessary research and fact finding, and preparing drafts and related documentation for review by the Supervisor.

PERFORMANCE MANAGEMENT AND STAFF DEVELOPMENT:

Provides support in advising managers and staff on performance management to ensure effectiveness, compliance and equity.

Ensures compliance with the performance management system, including inputs to the Joint Monitoring Group and Rebuttal Panels in which he or she serves as ex officio member.

Reviews complaints or grievances from staff on performance related matters and initiates actions to resolve them.

Prepares monitoring reports on staff development and career support programmes.

Assist in the development and tracking of career development programmes in liaison with the mission training focal points, the DFS Career Development Unit and the Field Career Development Officers.

PLANNING AND BUDGET:

Supports the mission planning process throughout the mission life cycle by preparing documentation and data as well as initial reviews on staffing requirements and organizational structure.

Assists with reviewing recommendations resulting from staffing reviews and providing data that would translate them into staffing requirements for purpose of budget preparation.

Supports review of budget drafts of mission’s sections and ensures that data and actions asked for in the FPD guidelines on budget reviews are provided by HR assistants and mission sections for review and reflection in the budget draft .

Provides assistance and recommendations to the mission’s sections on job classification procedures and the preparation of classification documentation including Job Descriptions and org charts. Assists with the monitoring of staffing related costs and expenditures in the HRIS in line with the funds.

Ensures that management of posts is conducted in line with established standard procedures, and processes related transactions such as fund commitment in the HRIS to meet any shortfalls.

Advises managers on loaning of posts between sections and movement of posts and staff between locations based on the Standard Operating Procedures, Staffing table and Post Management. Updates staffing tables in HRIS systems in line with the authorized staffing table provided by FPD.

Others:

Researches on matters related to the administration of justice and provides inputs and information for formulation of mission response to applications of staff to MEU or UNDT.

Updates HRIS and initiates required transactions in the system.

Provides induction to the Civilian Police and monitors their time and attendance.

Analyzes incoming correspondence, and drafts memorandum and faxes related to HR matters.

Prepares monthly reports on staffing compliments and post incumbency.

Assists in preparing policy papers, position papers and briefing notes on issues related to human resources management matters.

Keeps abreast of developments in various areas of human resources.

Performs other duties as may be assigned.

Competencies

PROFESSIONALISM: - Assists in managing the delivery of services with regards to benefits and entitlements to international staff of client missions and the international and general services

staff in Kuwait Joint Support Office (KJSO), covering life and career events from pre-appointment to separation, while ensuring transparency, accuracy and full compliance with the staff rules and regulations as well as ensuring ongoing monitoring and evaluation of work processes and product quality. knowledge of Human Resources staff rules and regulations and process and database management. Ability to manage processes, maintain accurate records, interpret/analyses a wide variety of Human Resources data, and identify/resolve data discrepancies and activity problems.

- Shows pride in work and in achievements;- demonstrates professional competence and mastery of subject matter; - is conscientious and efficient in meeting commitments, observing deadlines and achieving results; - is motivated by professional rather than personal concerns; - shows persistence when faced with difficult problems or challenges; - remains calm in stressful situations. -Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

TEAMWORK:

-Works collaboratively with colleagues to achieve organizational goals

-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others

-Places team agenda before personal agenda

-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position

-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

CLIENT ORIENTATION:

-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view

-Establishes and maintains productive partnerships with clients by gaining their trust and respect

-Identifies clients’ needs and matches them to appropriate solutions

-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems

-Keeps clients informed of progress or setbacks in projects

-Meets timeline for delivery of products or services to client

Education

High school or equivalent diploma is required. Technical or vocational certificate in human resources, business administration or personnel administration is required.

Work Experience

At least eight (8) years of progressively responsible experience in human resources management, or related fields is required. Experience in talent acquisition and implementation of organizational human resources rules and regulations is desirable. Experience managing staffing, administration, or talent acquisition using enterprise resource platforms is desirable. Experience in a United Nations field operation is desirable. Experience in a service center or operation is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.