Special NoticeThis "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
Org. Setting and ReportingThis position is located in the Property Control and Inventory Section, within the Supply Chain Management Pillar, in the United Nations Stabilization Mission in DRC with duty station Goma. The Incumbent will report to the Chief, Property Control and Inventory Officer.
Responsibilities•Assist the Supervisor with planning of the property management operations, monitors progress through statistical analysis of database records and monthly progress reports for the Units;
•Monitors ongoing operations of the Unit, undertaking regular site visits of the field mission offices and carries out physical inspections and verification of UN property;
•Liaises with the Self Accounting Units, Procurement Section and Movement Control Section at the Mission at the mission on matters related to the Inventory Control;
•Responsible for the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of the UN Property at the mission in conformance with Administrative Instructions, LSD/DFS guidelines and mission Property Management standard operating procedures;
•Assist in the utilization and enhancement, as required, of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission’s Property Management;
•Monitors the Inventory Management database ensuring anomalies are identified in Discrepancy Reports and addressed immediately;
•Prepares periodic performance reports in line with the LSD quarterly reporting regime, reviews and ensures accuracy of data;
•Prepares accurate and auditable statistical report for management in missions and LSD/DFS and drafts correspondence, as required;
•Assist the Chief of the Unit in compilation and drafting the Standard Operating Procedures (SOP) and flow charts related to all aspects of Property Management activities within the context of the overall mandate of the Unit. Supervises and evaluates performance of staff;
•Identifies issues and implements solutions to problematic areas related to Property Management.
•Assist with the maintenance of the fixed assets register by recording information related to fixed assets, ensures accuracy and integrity of property records;
•Ensures accurate tracking of existing fixed assets, implements and monitors the periodic physical verification process;
•Assists with the preparation and verification of periodic IPSAS financial reports on PP&E and Inventory (year-end reports, monthly reports), ensures timely submission as per the LSD Guidelines.
•Performs other duties as required.
CompetenciesProfessionalism:
Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
Accountability:
-Takes ownership of all responsibilities and honours commitments
-Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
-Operates in compliance with organizational regulations and rules
-Supports subordinates, provides oversight and takes responsibility for delegated assignments
-Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
EducationHigh school diploma or equivalent.
Work ExperienceA minimum of eight years of experience in in the field of property management, property control, and asset management is required. Experience in international peacekeeping operations is desirable. Proficiency in computer applications relevant to asset management and familiarity with database management is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this position advertised, fluency in English (both oral and written) is required; Knowledge of French is desirable.
AssessmentEvaluation of qualified candidates may include an informal interview.
United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
